Virtual executive assistants for scaling companies, fully managed.
Your executives unlock 9+ hours per week to focus on strategic work. We hire, train, and retain. Live access within 24 hours of selection.
- Dedicated EA + CSM included on every plan. Re-matches at no cost if there isn't a strong fit.
TRUSTED BY EXECUTIVES AT SCALING COMPANIES FOR REMOTE EA SUPPORT.
WHAT AN EA DOES FOR YOU
Real executive assistant work, off your plate.
Your EA takes ownership of recurring executive workflows so leaders can stay focused on high-impact work
Calendar & scheduling
Owns scheduling across your leaders, clears conflicts, and guards deep-work time.
Inbox & communications
Triages your inbox daily, drafts replies in your voice, and flags what actually needs you.
Travel & events
Books multi-leg travel, offsites and conferences end to end, with expenses filed.
Meetings & reporting
Preps agendas and decks, takes notes, and tracks the action items and follow-ups.
Projects & operations
Coordinates across teams and vendors so recurring workflows and initiatives keep moving.
Research & documents
Pulls the research, briefs and source docs so you walk into every decision ready.
Your dedicated EA
Matched to your work in 24 hours
HOW VIVA COMPARES
See how Viva stacks up.
Pick what you are comparing against. Viva stays the same: a full-time, dedicated, fully managed EA.
Comparing against
| VIVA | IN-HOUSE W2 HIRE | |
|---|---|---|
| All-in annual cost | ✓ From $48K | ~$145K all in |
| Time to productive ramp | ✓ Under 24 hours | 6–10 weeks |
| Recruiting & screening | ✓ Top 1% selection, done for you | Your HR team owns it |
| Training & coaching | ✓ 4-week Viva University + coaching | Your HR team owns it |
| PTO & leave coverage | ✓ Coverage available (Enterprise) | Left without a backfill |
| Replacement risk | ✓ ~5% swap rate, rematch included | 3–6 month gap |
| Security posture | ✓ ISO 27001-aligned, NDA, MFA | You enforce it |
| Productivity tooling | ✓ Standard stack + proactive tooling | You buy and roll out |
| VIVA | BELAY | |
|---|---|---|
| All-in annual cost | ✓ From $48K | ~$145K all in |
| Time to productive ramp | ✓ Under 24 hours | 6–10 weeks |
| Recruiting & screening | ✓ Top 1% selection, done for you | Your HR team owns it |
| Training & coaching | ✓ 4-week Viva University + coaching | Your HR team owns it |
| PTO & leave coverage | ✓ Coverage available (Enterprise) | Left without a backfill |
| Replacement risk | ✓ ~5% swap rate, rematch included | 3–6 month gap |
| Security posture | ✓ ISO 27001-aligned, NDA, MFA | You enforce it |
| Productivity tooling | ✓ Standard stack + proactive tooling | You buy and roll out |
| VIVA | BOLDLY | |
|---|---|---|
| All-in annual cost | ✓ From $48K | ~$145K all in |
| Time to productive ramp | ✓ Under 24 hours | 6–10 weeks |
| Recruiting & screening | ✓ Top 1% selection, done for you | Your HR team owns it |
| Training & coaching | ✓ 4-week Viva University + coaching | Your HR team owns it |
| PTO & leave coverage | ✓ Coverage available (Enterprise) | Left without a backfill |
| Replacement risk | ✓ ~5% swap rate, rematch included | 3–6 month gap |
| Security posture | ✓ ISO 27001-aligned, NDA, MFA | You enforce it |
| Productivity tooling | ✓ Standard stack + proactive tooling | You buy and roll out |
| VIVA | MAGIC | |
|---|---|---|
| All-in annual cost | ✓ From $48K | ~$145K all in |
| Time to productive ramp | ✓ Under 24 hours | 6–10 weeks |
| Recruiting & screening | ✓ Top 1% selection, done for you | Your HR team owns it |
| Training & coaching | ✓ 4-week Viva University + coaching | Your HR team owns it |
| PTO & leave coverage | ✓ Coverage available (Enterprise) | Left without a backfill |
| Replacement risk | ✓ ~5% swap rate, rematch included | 3–6 month gap |
| Security posture | ✓ ISO 27001-aligned, NDA, MFA | You enforce it |
| Productivity tooling | ✓ Standard stack + proactive tooling | You buy and roll out |
| VIVA | ATHENA | |
|---|---|---|
| All-in annual cost | ✓ From $48K | ~$145K all in |
| Time to productive ramp | ✓ Under 24 hours | 6–10 weeks |
| Recruiting & screening | ✓ Top 1% selection, done for you | Your HR team owns it |
| Training & coaching | ✓ 4-week Viva University + coaching | Your HR team owns it |
| PTO & leave coverage | ✓ Coverage available (Enterprise) | Left without a backfill |
| Replacement risk | ✓ ~5% swap rate, rematch included | 3–6 month gap |
| Security posture | ✓ ISO 27001-aligned, NDA, MFA | You enforce it |
| Productivity tooling | ✓ Standard stack + proactive tooling | You buy and roll out |
AI + HUMAN PARTNERSHIP
Al handles the repeatable.
Your EA provides context, prioritization, and judgment.
Al handles the repeatable. Your EA handles the judgment. The combination is where the leverage lives.
What Al does best
The repeatable work
- Drafts emails and meeting summaries from raw inputs
- Triages inboxes against learned priority rules
- Pulls data from docs, spreadsheets, and shared drives
- Cleans up calendars and surfaces conflicts
What Viva EAs do best
The judgment work
- Read the room, who needs what, when, in what tone
- Negotiate trade-offs with stakeholders on your behalf
- Anticipate what’s about to break and route around it
- Build relationships with your team so communication actually flows
Together
What you actually get
- Drafts emails and meeting summaries from raw inputs
- Triages inboxes against learned priority rules
- Pulls data from docs, spreadsheets, and shared drives
- Cleans up calendars and surfaces conflicts
OUR TOOLKIT
14+ Al and productivity tools, pre-trained.
Al-native executive support.
Whatever stack your team runs on, our EAs already know it. Onboarding takes hours, not weeks.
VIVA MATCH
Great executive support starts with the right candidate.
A four-step process built around fit, not throughput. We've matched 300+ executives. Rematch rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
3 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn't a strong fit.
First-match success rate
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
YOUR SHORTLIST
The people we'd match you with
Once we understand how your executive works, you get a short list of vetted assistants. You interview them, you pick.
Mateo
94% matchBacks finance and ops leaders. Owns board and investor reporting, keeps data rooms clean, and chases the details other people drop.
Daniela
90% matchBacks finance and ops leaders. Owns board and investor reporting, keeps data rooms clean, and chases the details other people drop.
Camila
Lucía
Sofía
Illustrative example of a Viva shortlist. Every candidate is pre-vetted, NDA-signed, and interviewed by Viva before they reach you. Re-match rate inside 30 days: under 4%.
Procurement-ready from day one.
Every EA signs a binding NDA through Viva, completes identity verification, and works through encrypted credential systems. We are ISO 27001-aligned and support customers with SOC 2 environments.
ISO 27001-aligned
Audit-ready posture across access, monitoring, and offboarding. Supports SOC 2 environments.
MFA + least privilege
Mandatory multifactor auth. Permissions granted, monitored, and revoked.
Binding NDA + ID verification
Signed before any access is granted. No exceptions.
No local storage
All work products stay in your systems. Nothing sits on EA devices.
PROOF
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of inperson EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
AS FEATURED IN
GET STARTED
Match in under 24 hours.
One discovery call. We map your executive's needs, surface 3 prevetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn't right.
- No long-term contracts
- Re-matches at no cost if there isn't a strong fit
- Dedicated CSM included